Visa consultancy offices
Offices looking to manage high application volume with a standardized, professional process and raise per-consultant productivity.
All products
Visa Consultancy
Visa Consultancy
Luci Visa
From case file to collections, from appointments to AI — every part of your visa consultancy, in one panel.
Luci Visa is built from the ground up for the visa consultancy industry, and it's the most comprehensive management system the sector has seen. Everything a visa office needs day to day — client and case tracking, appointment scheduling, corporate client management, the proposal process, pre-accounting and collections, task assignment, multi-branch management, detailed reporting and AI-powered processes — comes together in one panel, with no dependency on scattered tools or spreadsheets. This isn't a toolkit assembled piece by piece; it's a system engineered end to end around how the industry actually works.
- The most comprehensive system in the sector
- Scope
- One panel
- Case file to collections
- AI-powered
- Repetitive tasks
- Full control
- HQ and branch management
Features
Ready-to-use features from day one.
End-to-end client & case management
Every application is tracked in one record from first contact to outcome — no case, at any stage, ever falls through the cracks.
Appointment & calendar management
In-office and external appointments are scheduled on a central calendar, with visibility by team and by consultant.
AI-powered processes
Repetitive, time-consuming tasks are accelerated with AI — your consultants spend time with clients, not paperwork.
Proposal & sales process
Service proposals are created and sent professionally, then tracked to close — no opportunity goes unfollowed.
Pre-accounting & collections tracking
Collections, expenses and case-level financial activity are tracked from one place — your office's financial picture stays current at all times.
Corporate clients & bulk applications
Multi-application processes and corporate relationships are managed professionally in their own dedicated layer, under company accounts.
Task assignment & team productivity
Work is assigned to team members, prioritized and tracked — no task is ever left without an owner.
Multi-branch, centralized control
Each branch runs its own operations while headquarters monitors consolidated performance across all branches from a single screen.
Detailed, multi-dimensional reporting
Sales, operations, accounting and staff performance each get their own live dashboard — management always has real-time visibility.
Fast data migration
Your existing Excel records import into the system easily, so nothing from your history gets lost in the move.
User & permission management
Control who can access what and who can edit what — scale your team without ever losing control.
Who it's for
The teams and scenarios that get the most value from this product.
Corporate travel & HR teams
Companies managing their employees' visa processes in bulk and in an organized way.
Education & study-abroad consultancies
Firms that need to track student visa applications end to end, on a case-by-case basis, professionally.
Multi-branch visa consultancies
Growing organizations that need a standardized process across branches with centralized visibility and consolidated reporting.
Integrations & automation
Built to talk to your existing systems and handle repetitive work for you.
From case file to collections, from appointments to AI — every part of your visa consultancy, in one panel.
Native to Luci Accounting
Collection and expense records flow directly into pre-accounting — no more keeping two sets of books.
Reporting with Luci Report
Performance dashboards by branch, service and consultant are tracked in real time.
Email & SMS notifications
Appointment reminders, missing-document alerts and status updates are sent automatically to clients and staff.
Secure document storage & API
Every document is stored securely; the system connects to your existing infrastructure via API.
Our other products
Discover the rest of Luci solutions.
Luci CRM
Luci CRM is a no-code CRM and business management platform built for companies that want out of spreadsheet chaos and expensive custom software projects. Pick a ready-made industry template and the system builds the database tables, fields and relationships for you automatically. Your workspace is up in seconds and your team is working the same day — which is exactly how 500+ SMBs, clinics, real estate agencies and agencies already run their business.
Explore
Luci AI Call Assistant
Luci AI Call Assistant is an end-to-end, AI-powered voice assistant built for any business that runs a contact center. It answers inbound calls instantly, routes them to the right team, resolves frequently asked questions from a knowledge base trained on your own business, and can carry a booking or sales flow through to completion. Unlike a human agent limited to one call at a time, it can run hundreds of conversations simultaneously, never clocks off, and never takes a day off. Every call is automatically recorded, transcribed and analyzed — surfacing complaint and satisfaction trends, sales conversion rates, agent performance and topic-level reporting your management team can act on. The result: lower staffing costs, higher capacity, and a line that never goes unanswered.
Explore
Luci HR
Luci HR is a corporate human resources system that digitizes internal staff management end to end. Leave requests and approvals, clock-in/clock-out records, employee files, assigned company assets and performance processes all live in one panel. Replace spreadsheets and scattered paper forms with a system where every request, every approval and every record is traceable — and your HR team makes decisions in real time, not at the end of the day.
Explore
Luci Excel Analysis
Luci Excel Analysis is a data analysis system configured specifically for each company's own spreadsheet layout, industry and business rules. The reconciliation, comparison and control work that repeats weekly, monthly or every period across finance, operations, procurement and audit teams gets done automatically in seconds, against rules defined up front, instead of hours of manual effort. Which department works with which table, and by which rule, is defined directly in the system — the result is an analysis engine that's built around your company, and speaks its language.
Explore
Luci Report
Luci Report is a fully adaptable reporting and analytics module that connects to whatever your company already runs — CRM, ERP, or any other software — via API. Data from your system is pulled on a regular schedule and turned into reports in the format and level of detail you want. If you want AI, an AI-powered analysis and insight layer is added to your reports; if you don't, the system keeps generating reliable reports straight from your raw data — the choice is entirely yours. Finished reports can be sent automatically through email, SMS or WhatsApp, or viewed live on a dashboard whenever you need them. Regardless of industry, it adapts to any system that can be reached via API.
Explore
Luci AI
Luci AI is a reporting, analytics and AI integration layer that connects to whatever systems your company already runs — CRM, ERP, your website, or custom-built software. You don't need to replace anything you're using. Luci AI pulls data from these systems via API, unifies it, and builds custom AI integrations on top of it exactly the way you want. The result isn't just a report — it's a single dashboard where data that used to get lost across disconnected systems comes together to produce AI-powered insight and automation.
Explore
Luci Accounting
Luci Accounting manages your internal pre-accounting processes. Bank accounts, cash registers and credit card movements are tracked in one panel, while current accounts, invoicing and collections run on flows tailored to your industry.
ExploreRequest a demo
Fill in the form and our team will get back to you within one business day.